Privacy Policy
Effective Date: 2025/04/16
App Name: Payspot
Owned and operated by: Mentospot (Pty) Ltd
At Mentospot, your privacy is important to us. This Privacy Policy describes how we collect, use, disclose, and protect your information when you use the Payspot application (“the App”).
By using Payspot, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect and process the following types of personal and financial information:
a. Personal Information
Full name
Contact details (email, phone number)
Company or client reference
b. Expense Information
Monthly expense details
Supporting documents (e.g., receipts, invoices)
Expense category, amount, and description
c. Usage Data
Device type and operating system
Log data such as access times and app usage patterns
2. How We Use Your Information
We use the information collected through Payspot to:
Process and manage your monthly expense submissions Communicate with you about your submissions or account Improve the functionality and user experience of the app Ensure compliance with internal financial policies
3. Sharing of Information
We do not sell or rent your information. We may share your information only with:
Mentospot internal departments for processing and reporting
Authorized service providers that assist in the functioning of the App (under strict confidentiality)
Legal authorities when required by law or in response to legal process
4. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
Secure data transmission (SSL/TLS)
Restricted access to authorized personnel only
Encrypted data storage where necessary
5. Your Rights
You have the right to:
Access the personal information we hold about you
Request corrections or updates
Request deletion of your data (subject to legal and contractual obligations)
Please contact us at payspot@mentospot.co.za for any data-related requests.
6. Data Retention
We retain your data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law or company policy.
7. Third-Party Services
If the app uses any third-party tools (e.g., cloud storage or analytics), they may collect data as per their own privacy policies.
We ensure all third-party providers comply with data protection standards.
8. Changes to This Policy We may update this policy from time to time.
We will notify users of significant changes via the App or by email.
9. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us at: Mentospot (Pty) Ltd
Phone : 072 712 2941
